This is a great opportunity for a driven and talented individual to make a real difference as part of a dedicated and professional team. The Manager will be part of a team, working on a range of matters providing administration, management and secretarial services for established and new Real Estate and Private Equity Funds. The Manager will work closely with the Director or other designated supervisor.
Application Deadline
December 20th 2019
Fund Administration
Contract Type
Full Time
Reporting To
Associate Director

Key Responsibilities

Managing client relationships and administration

  • Being involved in all aspects of Real Estate and Private Equity Fund administration and coordination of Company Secretarial duties;
  • Carrying out the day to day administration of real estate and private equity funds which are typically Limited Partnerships, Unit Trusts, Fund Company’s and SPVs;
  • The maintenance of investor details and investor related documentation, performing calls and distributions, creating and maintaining LHFMJ’s own records of a portfolio of clients; billing and cash collection;
  • The candidate will be required to participate in the creation and maintenance of Fund Company investor registers or Limited Partner registers;
  • The candidate will be expected to become familiar with the Limited Partnership Agreement and other material agreements or legal documents relating to the management, control and administration of the Fund vehicles for which they have primary responsibility;
  • Daily cash management tasks across a number of bank accounts. To be familiar with banking and payment processes, formatting and to some degree, systems. Activity on various accounts will include payment of expenses, dividends, carry, distributions and capital calls and the reconciliation of these receipts on a timely basis and the utilisation of overnight, daily or longer term fixed deposit facilities. These tasks will require liaison with the clients as well as banking institutions as appropriate;
  • To liaise with law firms as appropriate in relation to the activities of specific entities and transactions;
  • Review of deliverables to clients, including (periodic financial statements, cash flows and associated notes including liaison with client over transaction related issues) with fund accountants;
  • Dealing with year end audit issues including ensuring preparation of relevant files and resolving issues;
  • Review and submit recommendations for improving the organisation's operation including review of profitability and identification of new products or billing opportunities on existing clients.
  • Organising take-on and set-up of new clients, including: 
    • Coordinating the initial secretarial and regulatory needs of clients;
    • In conjunction with the Director to prepare proposals / quotes and supporting information;
    • Creation of new SPVs, Limited Partnerships and Trusts, and play a pivotal role in the completion and satisfaction of LHFMJ’s KYC / AML policy for all new entities or investors;
    • Responsible for client due diligence, negotiation of terms, identification of scope; and
    • Monitoring compliance with company procedures. 

People Management 

  • Act as first point of contact for queries from team members;
  • Provide support and guidance to team members, acting as a mentor and role model 
  • Manage performance of direct reports through the Performance Management process, including Performance Review meetings and objective setting;
  • Understand team member career aspirations and develop the skills required for them to progress;
  • Manage the day to day workload of the team, including effective delegation and resource management; and
  • Support the recruitment process, reviewing CV’s and conducting interviews with potential candidates. 

Assisting with the setup of Langham Hall Jersey

  • Liaison with the JFSC and other regulatory bodies be they in relation to the permits or consents issued to the funds or the functionaries or in relation to statutory filings etc for fund related vehicles e.g., Jersey incorporated companies;
  • Drafting of infrastructure procedures and other internal documents;
  • Sourcing other services as required;
  • Building the general profile of Langham Hall in Jersey; 
  • Assisting with the company secretarial needs of Jersey office; and
  • Ad hoc projects to assist the principals with growing the business. 

In addition to the duties listed above, the Manager may be requested to perform any other ad hoc duties or projects as requested by the Director. 

Skills, Knowledge & Expertise

Technical Knowledge / Skills Required

The candidate will need to be familiar with statutory requirements and corporate governance matters, be proficient in organising board meetings for various purposes such as the acquisition and disposal of investments, admitting new investors or amendments to material fund documentation.

The candidate will be expected to participate fully at such meetings and thereafter have responsibility for ensuring the accurate and timely completion of minutes and resolutions for review and approval by line management and ultimately the chairman and / or board members. This is a crucial function in terms of evidencing the offshore decision making, management and control of these fund structures.

The directors of the Management companies to the Fund(s) will expect the Manager to understand complex transactions and structures and to be able to effectively communicate this to these individuals in a clear and meaningful way.

A deep understanding of the agreements associated with private equity real estate and interpretation of terms within including LPA, debt documentation, sale and purchase agreements, leases etc.

Ability to write reports, business correspondence, procedure manuals and performance measurement
reports at asset and fund level.

Ability to effectively present information and respond to questions from groups of managers and especially clients.

Ability to solve practical problems and deal with a variety of situations for which there may be little precedence.

The candidate must above all have excellent interpersonal and communication skills.

Strong organisational and time management skills are essential.

Ability to work within a team to mentor, coach and carry out on-the-job training with more junior staff.

Company Secretarial, Real Estate and Private Equity Fund Administration and Cash Management Experience.

Internal systems, controls and procedures – training will be given on the internal applications used.
It is desirable that the job holder is familiar with regulatory KYC requirements.

Experience / Qualifications

Educated to at least ‘A’ level standard or equivalent. Preferably completion of ICSA Diploma or similar, or willing to study for a relevant professional qualification. 

Ideally strong demonstrable real estate or private equity / trust and company experience, preferably with some knowledge or exposure to corporate structures, SPV administration. Company Secretarial knowledge would be advantageous. We would also expect to see a reasonable understanding of cash management processes and systems. 


Langham Hall invests in people and developing them professionally.  We are extremely proud of our leadership-focused culture which fosters a dedicated, approachable and collaborative way of working.  We offer the opportunity to progress your career and develop your leadership and people management skills.

About Langham Hall

Langham Hall’s success as a professional services firm depends on employing talented individuals.  We develop our people through the provision of quality leadership and training. We are proud of our culture and seek out people that believe in our values.

Langham Hall employees are dedicated to delivering a first-class service to clients. Management and staff identify early opportunities to play an active part in client meetings. This level of engagement ensures that we develop strong, lasting relationships with our clients and that Langham Hall staff feel engaged and challenged in their work.  

Our teams work in collaboration with all teams across the business as well as with our offices in other jurisdictions.

We invest in our people, providing support and encouragement in their professional growth and development. Staff receive intensive training and, where applicable, full exam tuition and study support.

Langham Hall has extremely low staff turnover with Managers' average tenure being over four years. This emphasises the loyalty and trust that Langham Hall has earned from its people through the promotion of a positive working culture.

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Application Deadline
December 20th 2019
Fund Administration
Contract Type
Full Time
Reporting To
Associate Director
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