Operations Assistant

This is an opportunity for a driven and talented individual to make a real difference as part of a small, dedicated and professional team. This is a position best suited to an organised and hardworking person.
 
The Operations Assistant will work on a range of matters providing administration services for LHFMJ, in order to support smooth running of the business in day to day activities.
 
The Operations Assistant will assist the Head of Operations, in their day to day tasks including much of the non-client related tasks and services.
Application Deadline
November 30th 2019
Department
Operations
Contract Type
Full Time
Location
Jersey
Reporting To
Head of Operations

Key Responsibilities

IT Administration
  •  Installation and maintenance of hardware & software
  •  IT updates for the BCP (Disaster Recovery Plan)
  •  Systems administration
  •  Creation of accounts, user permissions and passwords on banking platforms
  •  Adding/updating entities in Papercuts
  •  Generating GIINs for FATCA & CRS, maintaining spreadsheet and AEOI creations
  •  Staff training, updates and queries
  • Set up and administration of:
  • eQ users
  • LoopUp 
  • Virtual Boardroom 
  • Blueprint admin 
  • Flyingboat
  • Practice Engine
  • Set up for new users to include:  
  • Set up of PC and phone (speed dials, contacts)
  • Installation of software (including Windows & security updates)
  • Training on certain systems and printer/fax etc. 

General Administration
  •  Office administration tasks
  •  Scanning
  •  Electronic filing 

Office and Facilities 
  •  Printing and paper supplies
  •  Oversight of office facilities
  •  Liaison with suppliers
 
Accounts Administration
  •  Collation of staff expense claims and determining any necessary disbursements
  •  Processing supplier payments and staff expenses in EQ
  •  Maintenance of disbursements tracker
  •  Assisting in the maintenance of accounts records on a monthly basis

Skills, Knowledge & Expertise

  • Ability to prioritise, multitask and meet deadlines
  • Desire to work in a small business environment with focused and hardworking individuals
  • Excellent interpersonal and communication skills  
  • Strong organisational and time management skills
  • Ability to work as part of a small team 
  • High attention to detail and accuracy
  • Ability to use initiative and work independently
  • Strong Microsoft word and Excel skills

Office Administration experience is desirable, ideally in a similar position

Benefits

Langham Hall invests in people and developing them professionally.  We are extremely proud of our leadership-focused culture which fosters a dedicated, approachable and collaborative way of working.  We offer the opportunity to progress your career and study professional qualifications.

About Langham Hall

Langham Hall’s success as a professional services firm depends on employing talented individuals.  We develop our people through the provision of quality leadership and training. We are proud of our culture and seek out people that believe in our values.

Langham Hall employees are dedicated to delivering a first-class service to clients. Management and staff identify early opportunities to play an active part in client meetings. This level of engagement ensures that we develop strong, lasting relationships with our clients and that Langham Hall staff feel engaged and challenged in their work.  

Our teams work in collaboration with all teams across the business as well as with our offices in other jurisdictions.

We invest in our people, providing support and encouragement in their professional growth and development. Staff receive intensive training and, where applicable, full exam tuition and study support.

Langham Hall has extremely low staff turnover with Managers' average tenure being over four years. This emphasises the loyalty and trust that Langham Hall has earned from its people through the promotion of a positive working culture.

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Application Deadline
November 30th 2019
Department
Operations
Contract Type
Full Time
Location
Jersey
Reporting To
Head of Operations
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