Receptionist

This is an opportunity for a driven and talented individual to make a real difference as part of a small, dedicated and professional team.  
 
The Receptionist will manage the front of house and act as a representative of Langham Hall. In addition, the Receptionist will work on a range of matters, providing administration services for LHFMJ, in order to support the smooth running of the business in day to day activities.
 
The Receptionist will also assist the Associate Director and Directors, in their day to day tasks including much of the non-client related tasks and services.
Application Deadline
October 31st 2019
Department
Operations
Contract Type
Full Time
Location
Jersey
Reporting To
Associate Director - Operations

Key Responsibilities

Reception

o    Provide a first class Meet and Greet service for all clients and visitors of Langham Hall
o    Preparation of meeting rooms ahead of client meetings
o    Ensure visitors sign in and out of the office
o    Direct visitors to meeting rooms and offer refreshments
o    Manage the main phone line, screening and directing all calls to the relevant person
o    Take and relay messages when required
o    Maintain a clean and safe reception area at all times
o    Schedule client meetings and update calendars as required

Office Management

o    Stationary and kitchen orders
o    Sorting and distributing incoming post
o    Responsible for outgoing mail (to include franking)
o    Co-ordinating courier services /pickups
o    Seek out and secure corporate discount rates to add to the staff benefits package

Administration

o    General administration tasks
o    Event planning
o    Scanning
o    Electronic filing 
o    Completion of expense claims in Practice Engine
o    PA related tasks from time to time
 

The above list of duties is not exhaustive and in addition to the duties listed, there will be a number of interesting and varied ad hoc projects.
 
This is a position best suited to an organised, enthusiastic person.

Skills, Knowledge & Expertise

Technical Knowledge / Skills Required

·         Ability to prioritise, multitask and meet deadlines
·         Desire to work in a small business environment with focused and hardworking individuals
·         Excellent interpersonal and communication skills  
·         Strong organisational and time management skills
·         Ability to work as part of a small team 
·         High attention to detail and accuracy
·         Ability to use initiative and work independently
·         Strong Microsoft word and Excel skills

Experience / Qualifications:

Educated to at least ‘A’ level standard or equivalent. Reception and office administration experience is desirable, ideally in a similar position.

Benefits

Langham Hall invests in people and developing them professionally.  We are extremely proud of our leadership-focused culture which fosters a dedicated, approachable and collaborative way of working.  We offer the opportunity to progress your career and develop your leadership and people management skills.

About Langham Hall

Langham Hall’s success as a professional services firm depends on employing talented individuals.  We develop our people through the provision of quality leadership and training. We are proud of our culture and seek out people that believe in our values.

Langham Hall employees are dedicated to delivering a first-class service to clients. Management and staff identify early opportunities to play an active part in client meetings. This level of engagement ensures that we develop strong, lasting relationships with our clients and that Langham Hall staff feel engaged and challenged in their work.  

Our teams work in collaboration with all teams across the business as well as with our offices in other jurisdictions.

We invest in our people, providing support and encouragement in their professional growth and development. Staff receive intensive training and, where applicable, full exam tuition and study support.

Langham Hall has extremely low staff turnover with Managers' average tenure being over four years. This emphasises the loyalty and trust that Langham Hall has earned from its people through the promotion of a positive working culture.

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Register Your Interest
Application Deadline
October 31st 2019
Department
Operations
Contract Type
Full Time
Location
Jersey
Reporting To
Associate Director - Operations
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